Your Trades Clients.Sorted.
Graftly isn't accounting software. It standardises the job-to-invoice data so you get clean exports into whatever you use.
Get your builder, plumber, or sparky clients organised before they walk through your door. CIS done correctly. VAT that reconciles. MTD-ready exports.
You know the feeling.
THE NIGHTMARE SCENARIO
March every year, up and down the country
It's March. Your phone rings. It's Dave the bathroom fitter.
"I've got my stuff for you, mate."
He walks in with a Tesco bag stuffed with receipts, a WhatsApp screenshot of a quote, and some numbers scribbled on the back of a fag packet.
The problems you face:
- • The CIS is wrong
- • Labour and materials are lumped together
- • The VAT doesn't reconcile
- • And now MTD is looming...
This is what we're fixing.
What you get now
- Tesco bag of receipts
- WhatsApp screenshots
- Manual CIS calculations
- VAT that doesn't match
- 3 hours to sort each client
What you could get
- Clean CSV export
- Proper invoices with PDFs
- Auto-calculated CIS (correct)
- VAT that reconciles perfectly
- 15 minutes to review
What if your trades clients showed up organised?
Three things that make your life easier, every single year.
CIS Done Correctly
Labour vs materials. Always separated.
Every quote, every job, every invoice. We track labour separately from materials. CIS deductions are calculated correctly - 20% for registered, 30% for unregistered, exempt where applicable. No more manual calculations.
- Labour tracked separately from materials
- Correct rates: 20% registered, 30% unregistered
- Exempt trades handled properly
- Verification numbers stored per subcontractor
VAT That Reconciles
What you see is what HMRC sees.
Banker's rounding to the penny. VAT returns that actually match the invoices. 20% standard, 5% reduced, 0% zero-rated - all handled correctly. The export you get? It's what we filed.
- Banker's rounding to the penny (UK-compliant)
- Tax year handled correctly (April 6 - April 5)
- Construction Domestic Reverse Charge supported
- VAT returns that reconcile with invoices
MTD-Ready Exports
MTD for Income Tax is rolling out from April 2026. Your trades clients are not ready.
Generate HMRC-compatible export formats today. When MTD hits, your Graftly clients will have clean data ready for submission or import into MTD-compatible software.
- HMRC-compatible JSON and CSV exports
- Structured for clean import (no rekeying)
- Quarterly VAT return structure
- Digital link maintained throughout
Built for UK tax. No American workarounds.
We don't try to be everything to everyone. We do CIS, VAT, and MTD correctly for UK trades. Here's exactly what's working today.
"Labour vs materials. Always separated."
We calculate CIS ONLY on labour (materials never deducted). Correct rates apply automatically based on subcontractor status.
Fully implemented and in production
"Banker's rounding. What you see is what HMRC sees."
UK-compliant rounding to the penny. Tax year handled correctly (April 6 - April 5). All VAT rates supported.
Fully implemented and in production
"Clean data when MTD hits. You stay in control."
We generate HMRC-compatible export formats. You review, then file through your chosen channel - keeping you in control.
"One click. Everything you need."
Generate a complete export package for your accountant. ZIP file with all invoices, financial summary, and year-end overview.
Fully implemented and in production
Cash vs accrual toggle: Not implemented. All accounting is done on a cash basis (money received/paid).
One click. Everything you need.
The Accountant Pack is a complete export package. One download, everything organised.
VAT Return
Quarter-by-quarter breakdown, box-by-box for HMRC submission
CIS Report
Monthly deductions, subbie payments, verification numbers
Income Statement
Revenue by job, expenses categorised
Invoice Ledger
Full invoice history with payments
Receipt Export
All receipts with OCR text, categorised
MTD JSON
Direct import format for HMRC-compatible software
Export Options
Download ZIP
One file with everything inside
Send to Email
Email directly to accountant
Share Link
7-day secure download link
From van to VAT return. No copy-paste. No rekeying.
Every invoice, receipt, and expense is captured digitally in Graftly. The Accountant Pack export maintains the digital link to your accounting software. No photocopies. No spreadsheet rekeying. HMRC gets the same numbers your client saw on site.
"Digital Link Handover"
Graftly exports structured data → Your accounting software imports it → HMRC submission. The chain remains digital from first quote to final VAT return.
Before vs After
The transformation your clients (and you) will experience.
Will your clients actually use it?
The biggest fear accountants have is recommending software that clients won't touch. Graftly is built differently.
Works Offline
Because basements and rural sites don't have WiFi. No signal, no problem.
WhatsApp-First
Tradespeople live on WhatsApp. We meet them there with proper record-keeping.
Dead Simple
Quote in the van before you drive home. Invoice on site. Get home on time.
Your clients don't want more software.They want to go home on time.
Graftly helps them do that.
Not another American import telling us how to do UK tax.
Built in Britain
By a UK founder who understands CIS, MTD, and the panic of April tax deadlines
UK compliance first
Not an afterthought. VAT, CIS, MTD built in from day one
Accountant-designed
Consulted with real accountants serving trades clients
No surprises
What you see in the export is what the client sees in the app
You don't pay
Your clients subscribe. You get clean data for free.
Free for accountants
Your clients subscribe (£25-49/month). You get clean data exports for free.
Questions Accountants Ask
Everything you need to know about recommending Graftly to your trades clients. Still have questions? Get in touch
No - Graftly is for the tradesperson. You get clean exports that work with whatever software you use. Or you can use our data directly.
Nothing. Your clients subscribe (£25-49/month). You get clean data for free.
We generate HMRC-compatible export formats (JSON, CSV) ready for you to submit through your accounting software or directly to HMRC. You stay in control of the actual filing - we just provide clean, structured data.
We can import their data. And if they switch to Graftly, you get better data going forward.
Yes. Labour vs materials tracked separately. 20/30% deductions. Exempt trades handled. Verification numbers stored.
Absolutely. Download our sample Accountant Pack - includes sample VAT return, CIS report, and year-end export.
We can't fix the past, but from day one with Graftly, everything is clean. New year, fresh start.
Yes. Book a 15-minute walkthrough and we'll show you exactly what your trades clients will see.
It's built for how tradespeople work. Offline-first for sites with no signal. WhatsApp integration because that's where they are. Dead simple because they don't want more admin.
The Accountant Pack export maintains digital links. Your client records data digitally in Graftly → You import structured CSV/JSON into your accounting software → You submit to HMRC via MTD-compatible software. No copy-paste retyping of figures. The chain stays digital from first invoice to final submission.
Can't find what you're looking for?
Email Dan (Founder)Make your March easier.
Forward this page to your trades clients. Or download the sample pack and see what they'll be sending you.
Not an accountant?
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